Board of Directors
APPA Executive Committee Meeting
June 17, 1999
Alexandria, Virginia
Approved via e-mail September 2.
| PRESENT: | |
| L. Joe Spoonemore | President |
| Margaret P. Kinnaman | President-Elect |
| Pieter J. van der Have | Past President |
| Gary Reynolds | Vice President of Educational Programs |
| Joseph D. Rubertone | Vice President of Information Services |
| Jack Colby | Vice President of Professional Affairs |
| C. Ronald Hicks | Senior Regional Representative |
| INVITED GUESTS | |
| John Harrod | Incoming President-Elect |
| Philip Cox | Incoming Secretary-Treasurer |
| ABSENT | |
| Howard Wells | Secretary-Treasurer |
| STAFF: | |
| Lander Medlin | Executive Vice President |
| Chong-Hie Choi | Director of Finance |
| Suzanne Healy | Office Assistant |
- President Spoonemore briefly reviewed the agenda for the Friday Board meeting and confirmed the four (4) BPRs (Business Plan Requests) up for discussion. The BPRs were PLC Research & Recognition, K-12 Task Force, Trades Guidelines Task Force and SAM Task Force.
- DISCUSSION OF BPRs
- The budget was discussed by the group in light of the new financial commitments these BPRs would require. President Spoonemore emphasized the importance of the work of the K-12 Task Force. Past President van der Have stressed that the issue is one of focus of the association rather than financial. It was deemed important that the Board clearly determine present outcomes toward the charge as it was originally given and ensure future tangible results.
- The charge of both the College Task Force and the Membership Committee was also discussed. Much of the discussion centered on the fact that the charges for these task forces and committee need to be made more specific and later re-evaluated to determine whether they are meeting the needs of the membership.
OUTCOME: All four (4) BPRs will be submitted to the Board on Friday, June 18, 1999 for approval pending review and discussion.
- FINANCE
(June Board Book - Tab 2)
Lander gave a brief update on the fiscal situation thus far for 1999-2000: 1) publications sales are down however this seems to be the normal pattern during the first quarter; 2) Annual Meeting attendance is down as well as the number of exhibitors is significantly down from previous years; and 3) achieving the 3% reserve over budget will be a real challenge this year. Funding for the BPRs will have to be addressed given these conditions.
OUTCOME: Audit Report for 1998-99 will be submitted to the Board for approval.
- HIGHLIGHTS OF REPORTS, BPRs & ACTION ITEMS
- Each of the Presidents', Vice Presidents', and Secretary-Treasurer briefly discussed the highlights of their consent agenda reports and provided detail as necessary from their area of responsibility regarding the BPRs as prepared and put forth for full Board consideration at the Friday Board meeting.
- OTHER DISCUSSION ITEMS
- Gary Reynolds raised the idea of establishing smaller committee units (along the lines of the "ASHRAE Technical Committee model". The concept is to separate issues and tasks into small "bite size" pieces whereby APPA provides the leadership, governance and structure and uses various channels of communication like teleconference, e-mail, and the WEB to post agendas, minutes, charge statements, etc. This approach could address APPA's stated need for more research, more participation and involvement, more recognition, build relationships, draw additional people into the Annual Meeting and Regional meetings.
OUTCOME: Continue further discussion at the Board and subsequent November Executive Committee meeting.
- MEETING WRAP-UP
President Spoonemore and President-Elect Kinnaman again asked that all members be ready for the Strategic Planning session with James Cole at the Wednesday Board Meeting, and to fairly review and vote on the BPRs coming before the Board the following day.
- MEETING ADJOURNED
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