CAPPA 2026 Regional Conference

Exhibitor

All Exhibitor purchases include the following:

• Standard booth setup: one power drop with extension cord power strip, 6-foot draped table, two chairs, and a wastebasket
• Logo displayed on grouped sponsor signage throughout the conference
• Logo placement on the official CAPPA event website
• Logo placement in the conference mobile app

Supporting Exhibitor - $1,750 (Limited Availability)

Visionary Exhibitor – $7,500 (Limited to 3)

• Prime Booth (10 x 10)
• Four full Business Partner conference registrations
• Additional registrations - $500 each
• Prime exhibit location
• Up to three-minute company introduction during one general session
• Logo recognition on website and social media
• Tiered recognition in rotating sponsorship deck

   

Presenting Exhibitor – $12,500 (Exclusive)

• Premium double exhibit space
• “Presented by” branding across all conference materials
• Premier logo placement on website, signage, registration platform, and main stage
• Six full Business Partner conference registrations
• Additional registrations - $500 each
• Up to three-minute company introduction during both the Welcome Reception and Banquet
• Logo recognition on website and social media
• Prominent recognition in the rotating sponsorship deck

   

Lead Capture $250

Maximize your return on investment with our Lead Capture add-on. A powerful tool designed to help you seamlessly collect and manage attendee information directly from your booth. Quickly scan badges, log visitor details, and capture key notes in real time, ensuring no valuable connection goes unrecorded. 

Community Partner Collective

Ice Cream Social - $500

Sponsor the conference ice cream social — a lighthearted networking break where attendees gather, unwind, and connect. Your logo is featured at the station, giving your brand a warm, memorable presence in a fan-favorite moment.

Attendee Scholarships - $1,500

Invest in the future of higher education facilities by funding a scholarship registration for an eligible colleague. Your generosity is recognized in the conference program and during the opening session as a meaningful contribution to the profession.

Raffle Gift (In Kind)

Donate a prize for the conference raffle and enjoy fun, high-energy visibility with all attendees. Your company is recognized by name at the time of the drawing, creating a memorable brand moment in front of the full audience.

Speaker Gifts (In Kind)

Provide a thoughtful gift presented to conference speakers in appreciation of their time and expertise. Your brand is acknowledged at the time of presentation, associating your company with the educational leadership that makes this conference exceptional.

Attendee Gifts (In Kind)

Contribute a gift or branded item distributed to all conference attendees. A tangible way to put your company directly in the hands of every participant — an impression that travels home with them long after the conference ends.

Bronze Tier

Individual Sponsor – $1,000

A great entry point for companies looking to establish a presence at the CAPPA conference. Individual sponsorship provides brand recognition in conference materials and the opportunity to engage with higher education facilities professionals throughout the event.

Hard Hat – $1,000

Put your brand on every attendee's head during facility tours. Sponsored hard hats featuring your company logo are distributed to participants, delivering visible, on-site brand presence during one of the conference's most hands-on experiences.

Coffee Break – $1,000

Keep attendees fueled between sessions with a sponsored coffee station. Your signage is prominently displayed throughout the break period, giving your brand a natural, high-traffic moment of visibility.
Sponsor provides 275 CAPPA-branded cups, which may include company logo if desired.

Swag Bag Inserts – $1,000

Place a promotional item, brochure, or branded piece directly into every attendee's conference bag. A targeted, cost-effective way to ensure your message reaches 100% of participants from the moment the conference begins.

App Banner – $1,000

Feature your company's logo or advertisement as a banner within the official CAPPA conference mobile app. With attendees checking the app throughout the event for schedules, maps, and updates, your brand stays top-of-mind all conference long.

Silver Tier

AM/PM Breaks – $2,500

Sponsor the mid-morning or afternoon refreshment breaks where attendees step away from sessions to recharge and network. Your branding is prominently featured at the break station with signage and verbal recognition throughout the break period.

Tour Transportation – $2,500

Support the logistics of conference facility tours by sponsoring attendee transportation. Your company name is displayed on vehicles and recognized in tour materials, associating your brand with one of the most eagerly anticipated experiences of the conference.

Gold Tier

Swag Bag (Co-Branded) – $3,500

Sponsor the official conference swag bag, co-branded with your company logo alongside CAPPA's. Every attendee carries your brand throughout the conference and takes it home — one of the most visible and lasting impressions available to sponsors.

Lanyards – $3,500

Put your brand around every attendee's neck for the entire conference. Sponsored lanyards are one of the most consistently visible impressions a sponsor can make — worn from check-in through closing, your logo is seen in every session, hallway, and networking moment.

Hotel Key Cards & Sleeves – $3,500

Greet every attendee at check-in with your brand on their hotel key card sleeve. High-impact visibility from the moment they arrive — and every time they return to their room throughout the conference.

Lunch – $3,500

Sponsor the conference lunch and enjoy prominent recognition in the dining space. Includes signage at meal stations, verbal acknowledgment, and logo placement in lunch area materials — reaching all attendees during one of the day's most relaxed and social moments.

Breakfast – $3,500

Start each conference morning with your brand front and center. Breakfast sponsorship includes signage, verbal recognition, and logo placement throughout the morning meal service — a consistent, high-visibility touchpoint to open each conference day.

WiFi – $3,500

Be the brand that keeps everyone connected. Your company name is featured as the official conference WiFi network name, ensuring every attendee sees your brand every time they log on — one of the most repeated touchpoints of any modern conference.

Presidential Suite – $3,500 (2 Available)

Treat a VIP guest or top team member to one of Chateau on the Lake’s two penthouse Presidential Suites — 1,000 sq. ft. of top-floor luxury overlooking Table Rock Lake and the Ozark Mountains. Each suite features a hand-carved four-poster king-size bed, private balcony, and spa-like bathroom with a two-person Jacuzzi and computerized waterfall shower head. French doors open to an elegant parlor with a full-size refrigerator, wet bar, microwave, ice maker, and dining table — ideal for entertaining and hosting small gatherings throughout the conference.

Platinum Tier

Keynote – $5,000

Align your brand with the conference's premier educational moment. Keynote sponsorship includes prominent logo placement before and during the keynote address, a verbal introduction by the emcee, and recognition in all related conference materials.

• One full business partner conference registration

Closing Banquet – $5,000

Cap the conference on a high note as the sponsor of the closing banquet celebration. Enjoy top-tier visibility with prominent signage, a brief speaking opportunity, and recognition throughout the evening as attendees reflect on the week and celebrate the profession together.

• One full business partner conference registration

Evening Dinner – $5,000

Host a memorable evening dining experience for conference attendees. Your company is front and center with prominent signage, branding at tables, and a brief speaking opportunity — an ideal setting for relationship-building in an elevated, relaxed atmosphere.

• One full business partner conference registration

Welcome Reception – $5,000

Set the tone for the entire conference as the Welcome Reception sponsor. Be the first company recognized as attendees arrive, with prominent signage, a brief company introduction, and logo placement throughout the reception space — making your brand the face of the conference from day one.

• One full business partner conference registration